We all get those official-looking letters telling us that there are new laws that require us to replace our compliance posters when the reality is that this unethical tactic often scares employers into needlessly buying expensive new posters.
With the above said, compliance postings should not be overlooked as failing to comply can have serious consequences and if you have even one employee, you are required to have them conspicuously posted at each organizational facility.
Posting Requirements for Telecommuters
For full-time telecommuters, employers are not required to post federal and state posters in home offices, but employers are responsible for ensuring telecommuters have access to these posters. A telecommuter who regularly comes to the office should be made aware of the location of the employment posters at the facility. Also, your remote workers should have access to these posters. The easiest way to ensure all telecommuters have access to the federal and state workplace posters is to post them on your organization’s intranet, in addition, to your physical workplace. Send your telecommuters reminders and links to the Intranet site when they start telecommuting, as well as, whenever the posters are updated. If your organization does not have a place on its intranet for posters, then periodically e-mail the posters directly to your telecommuters and whenever you update the posters.
Free Compliance Postings
The United States Department of Labor (DOL) provides free electronic copies of the Federally required posters. The elaws Poster Advisor from the DOL can be used to determine which poster(s) employers are required to display at their place(s) of business. Posters, available in English and other languages, may be downloaded free of charge and are available to print.
Please note that posting requirements vary by statute; that is, not all employers are covered by each of the Department’s statutes and therefore may not be required to post a specific notice. For example, some small businesses may not be covered by the Family and Medical Leave Act and thus would not be subject to the Act’s posting requirements.
Don’t Forget State and Local Posting Requirements
Many states, and some cities, have additional posting requirements above and beyond the Federal posting requirements and some states may require the following posters be posted in Spanish and English and these postings can also be downloaded for free. Here are a few of the state posting requirements in the Mid-Atlantic region:
For additional information on the posting requirements for your organization, please contact Tamara DeLoretta at: firstname.lastname@example.org or call 610-670-7878 ext. 100.